To accept online payments from your customers you can create a Stripe account and the connect it to your teachworks account.
Stripe is a payment processor that provides companies with several unique benefits for payment processing including:
No monthly fee or setup fees
No fees for declined transactions
No merchant account required
Begin accepting payments immediately after signing up
If you don't have a Stripe account yet you can sign up for one at www.stripe.com or you can sign up during the process of connecting your teachworks account with Stripe.
To connect your teachworks account to your stripe account, follow these steps:
Go to the Account & Settings tab and click "Integrations & Add-Ons"
Under the Stripe section, click the "Manage" link.
Click the button to "Connect to Stripe"
Choose to allow Teachworks to connect to your Stripe Account.
If you have a Stripe Account already you can just log in, otherwise you can complete the Stripe sign up form.
Once completed you will be directed back to your Teachworks account and you should see the options for the Stripe integration.
Now when clients view their invoices, a "Pay Online" button will be displayed on the invoice allowing them to pay online by credit card.
If you ever want to stop accepting online payments from your customers, you can log into your Stripe account and disconnect from Teachworks by following these steps:
- From your Stripe Dashboard your account name in the upper right corner and then click Account Settings.
- Click on the "Connect" option.
- Click the "Connected Applications" option.
- Click the "X" next to the Teachworks app.
Managing Cards & Charging Cards on Behalf of Clients
By default, clients are able to manage and pay invoices with credit cards on their own. If you would like to be able to manage and charge credit cards on behalf of clients from administrator or staff accounts you can check the "Charge & Manage Client Cards" check box under found under "Integrations & Add-ons > Stripe > Manage".
Checking this box will add a link on client profiles to a page listing their saved credit cards. From this page you can add, edit, remove and select a default card.
When enabled the payment form displayed at the bottom of an unpaid invoice will display an option to charge the invoice balance to one of the client's saved credit cards.
In order for Staff employees to manage and charge credit cards they must have the "Students & Families" and "Accounting" permission settings on their profiles both set to "Manage".
Stripe supports 138 currencies. In order for your payments to be processed by Stripe, you must make sure that the currency for your Teachworks account is included in Stripe's supported currencies: Stripe Currencies